Fleet Management
FOR WORKDAY FLEET
Workday Fleet Management — live tracking, maintenance scheduling, and driver performance synced to your HCM and financials.
ERP
Vehicles, drivers, and maintenance, the operational layer Workday was never built to run, connected back to your workforce and financial data.
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Workday Financial Sync
Fuel, maintenance, and vehicle operating costs sync into Workday Financial Management automatically, giving finance visibility into true fleet cost.
Workday Live Fleet Tracking
Real-time GPS position for every vehicle, visible on one console alongside your Workday-managed workforce.
Workday Maintenance Scheduling
Mileage and service intervals tracked per vehicle, with alerts before a breakdown disrupts operations.
Workday HCM Driver Sync
Driver behavior, license status, and safety scores linked to worker profiles in Workday HCM.
What Workday Manages, and What It Cannot:
Workday runs payroll, talent management, benefits, general ledger, and financial planning with real depth. It has zero logistics or fleet capability: no GPS tracking, no maintenance alerts, no vehicle management, no driver dispatch.
What Changes When Workday and SuiteFleet Are Connected:
- Financial sync: fuel, maintenance, and vehicle costs flow into Workday Financial Management, visible alongside other departmental expenses.
- Live tracking: dispatchers see every vehicle's real time position from one console.
- Maintenance alerts: service due dates flagged before they cause a breakdown.
- HCM sync: driver license expirations, safety certifications, and performance scores linked to Workday worker records.
- Unified reporting: fleet operations become a visible, managed part of Workday-centered reporting instead of a separate spreadsheet.
Workday manages your people and finances. SuiteFleet manages the vehicles and drivers on the road, and feeds the cost and safety data straight back.
WORKDAY + SUITEFLEET
Your fleet, finally visible in Workday.
SuiteFleet tracks every vehicle in real time, flags maintenance before it becomes a breakdown, and feeds fleet costs and driver safety data straight into Workday Financial Management and HCM.
Multi-stop sequencing
Capacity-based planning
Traffic-aware routing
Who This Is For:
Organizations running delivery or service fleets alongside Workday HCM and Financial Management, where fleet costs and driver records currently sit disconnected from HR and finance.
Technical Integration Details:
Connects via Workday's REST/SOAP APIs. Vehicle cost data maps to Workday Financial Management, and driver records map to Workday HCM worker profiles.
How It Works (steps):
- A vehicle and driver are set up in SuiteFleet, linked to the corresponding Workday worker profile.
- Vehicle location, maintenance status, and driver behavior tracked in real time.
- Operating costs and driver performance data synced back to Workday Financial Management and HCM automatically.
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