Workday Inventory Proof of Delivery with SuiteFleet

1. Start with the Workday Inventory inventory stock request

Open the inventory stock request ISR-01842 for Northside Service Center and inspect its delivery destination, line quantities, and configured SuiteFleet relationship. The example contains SUP-100 | Examination gloves | 4 CASE and SUP-200 | Surface wipes | 6 CASE.

Open the inventory stock request and confirm its transfer type, source site, destination site, and reserved quantities. Create the appropriate picking lists and release only the quantities ready for shipment.

Workday Inventory supports issues to users or par locations and transfers between inventory sites. This example is a site-to-site transfer; the receiving site’s put-away is a separate step after transport. Workday inventory fulfillment.

2. Configure the evidence mapping

Preserve this relationship before exporting delivery work:

Record the receiving employee and destination site alongside shipment evidence. Transport receipt does not by itself confirm inventory put-away or internal service charging.

3. Define and check the evidence requirements

Agree the evidence policy before dispatch: which shipments need a recipient name, photographs, signature, and completion information, and who reviews missing evidence. Only require capture methods verified in the deployed driver workflow. Confirm that the connector can retrieve each required evidence field.

Before opening proof, match the task to Inventory shipment ISH-01842 through the correlation record. Names, addresses, and order display numbers alone are insufficient when the receiving team receives repeat or split shipments.

Distinguish the expected consignee from the person who actually accepted the goods. Validate file access and retention requirements with the deployment owner so a saved link remains useful to the intended support team.

4. Review proof of receiving team handover

Open Proof from the task or Reports → POD Analysis → Full proof. Review delivery photos, signature, recipient, and recorded completion together. Review Proof of pickup and Proof of delivery separately. Confirm receiving team receipt from the delivery record.

Do not infer received item quantities from a photograph, a signature, or the package count. Store the event time with its time zone. This example uses America/Chicago (CDT).

Zone picking can produce multiple picking lists for one stock request. Preserve their shipment relationships and reconcile shortages before marking the entire request delivered.

If there is a shortage, refusal, or disputed recipient, preserve the original evidence and record the exception. Retain the source shipment and line keys during review; do not create a new shipment simply because proof needs correction.

5. Store controlled evidence references

Confirm tenant-specific integration services, business-process security, and shipment references. Use approved Workday interfaces and a related delivery record for evidence where direct fields are unavailable. Workday Inventory.

Write recipient, event time, outcome, and evidence references only to validated destinations. Check whether the interface stores a file, an attachment relationship, or an external URL. Apply access controls to the evidence location; a link in a transaction does not itself grant appropriate access.

Handle status and attachment updates independently. If the status sync succeeds but a photo reference fails, retain the partial integration error and retry that operation safely. Verify the target record after retry before reporting a clean sync.

6. Verify the result in Workday Inventory

Record delivery evidence against the inventory shipment relationship. The destination team completes the configured put-away process; a SuiteFleet Delivered event must not silently perform that inventory action. Workday inventory fulfillment.

Read back the linked record and review every outstanding allocation before reporting the full delivery requirement complete. Test partial shipment, partial acceptance, failed delivery, duplicate completion, and delayed writeback. Keep inventory posting, receipt evidence, and payment reconciliation under their respective configured rules.