Workday Proof of Delivery — the verified delivery event your close cycle needs for revenue recognition.
Workday manages revenue recognition. SuiteFleet supplies the timestamped, GPS-verified delivery event ASC 606 requires, synced back automatically.
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What Workday Manages, and What It Cannot:
Workday Financial Management is the system of record for revenue, accounts receivable, and financial reporting with real depth. It depends entirely on accurate delivery data to recognize revenue at the right time. Workday has no way to capture proof that a customer received and accepted goods on a specific date, the exact evidence ASC 606 requires before revenue can be recognized.
What Changes When Workday and SuiteFleet Are Connected:
- E-signature capture: the customer signs on-device, creating the digital control-transfer event ASC 606 requires.
- Photo evidence: geotagged, timestamped photos confirm the right goods were delivered in acceptable condition.
- GPS verification: coordinates and server-synced timestamps create an immutable delivery record for period-cutoff decisions.
- Custom acceptance forms: condition verification and quantity confirmation add further audit evidence beyond the signature.
- Workday writeback: delivery events feed into Financial Management in real time, updating revenue schedules automatically.
Workday recognizes the revenue. SuiteFleet proves the delivery happened.
Who This Is For:
Finance teams on Workday recognizing revenue on delivery of physical goods under ASC 606, currently chasing logistics and drivers for delivery confirmation during every close cycle.
Technical Integration Details:
Connects via the Workday REST API and Integration Cloud. Delivery events include exact timestamp, GPS coordinates, recipient identity, and signature and photo evidence, feeding Workday Financial Management, Accounting Center, and Prism Analytics.
How It Works (steps):
- The customer signs for the goods and the driver photographs the delivery, with GPS and timestamp recorded automatically.
- The delivery event pushes to Workday via REST API or Integration Cloud, updating revenue schedules.
- Revenue is recognized on the correct date automatically, with a complete audit trail available from the Workday transaction record.
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