FOR QUICKBOOKS TMS

QuickBooks Transportation Management System — the operational backbone your books alone can't provide.

ERP

QuickBooks handles your invoices and expenses. SuiteFleet runs the transport operation, syncing every job cost back automatically.

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Big & bulky last mile delivery — oversized goods and furniture delivery

QuickBooks TMS Job Costing

Fuel, labor, tolls, and subcontractor fees for every job categorize and post to QuickBooks expenses automatically, revealing true per-customer profitability.

QuickBooks TMS Route Optimization

Jobs grouped into efficient loads and optimized routes, cutting fuel costs and wasted mileage versus habitual driver routes.

QuickBooks TMS Real-Time Tracking

GPS tracking for every vehicle with customer-facing tracking links, replacing phone calls and guesswork about driver location.

QuickBooks TMS Auto-Invoicing

Customer invoices generate from completed transport jobs and post directly to QuickBooks Accounts Receivable, no manual entry.

What QuickBooks Manages, and What It Cannot:
QuickBooks Online handles invoicing, expense categorization, payroll, and bank reconciliation effectively for thousands of small transport and courier businesses. The day-to-day operations, which driver takes which vehicle, what route to follow, how to schedule pickups, when vehicles need servicing, happen entirely outside QuickBooks: no dispatch management, no route optimization, no job-level cost allocation, no compliance tracking.

What Changes When QuickBooks and SuiteFleet Are Connected:

Dispatch management: driver assignments and vehicle allocation replace phone calls, texts, and whiteboards with a structured system.
Route optimization: optimized paths replace habitual routes, cutting fuel and time on every run.
Job costing: fuel, labor, tolls, and vehicle wear allocated to individual jobs, revealing which customers are actually profitable.
Compliance tracking: driver licenses, vehicle registrations, and inspection schedules tracked automatically with expiry alerts.
QuickBooks writeback: job costs and customer invoices sync automatically, eliminating double data entry between operations and accounting.

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QuickBooks + SuiteFleet: Accounting + Operations

MORNING: Operations in SuiteFleet TMS

Plan Routes

8 stops, 3 vehicles

Dispatch

Assign drivers

Track Live

GPS + ETAs

Capture POD

Photos + signatures

↓ Auto-sync

END OF DAY: Financials in QuickBooks

Expenses

Fuel, tolls, labor

Invoices

Customer billing

Job Profit

Per-job P&L

Tax Ready

Categorized spend

QuickBooks handles the invoice. SuiteFleet runs the dispatch behind it, and syncs the job cost back automatically.

QuickBooks + SuiteFleet

QuickBooks tracks the books. SuiteFleet runs the operation behind them.

SuiteFleet improves job profitability by 18%, saves 10 hours a week on manual dispatch and reconciliation, and gets small transport businesses operational in 3 days, all synced to QuickBooks automatically.

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Multi-stop sequencing

Capacity-based planning

Traffic-aware routing

Who This Is For:
Small transport companies, courier services, and local delivery businesses on QuickBooks Online currently running dispatch by phone and whiteboard, with job profitability unknown.

Technical Integration Details:
Connects via the Intuit QuickBooks API with one-click authorization. Expense categories map to your QuickBooks chart of accounts, with job costs and customer invoices syncing automatically as jobs complete.

How It Works (steps):

Transport jobs are created, with drivers and vehicles assigned and routes optimized for dispatch.
Every job is tracked live with GPS, and proof of delivery is captured with photos and signatures.
Job costs categorize and post to QuickBooks expenses, and customer invoices post to QuickBooks AR automatically.

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Epicor

Epicor Transportation Management System — full transport operations for manufacturers who deliver.